Privacy Policy

Prospect Privacy Notice

Prospect is committed to protecting your privacy and complying with our obligations under the UK General Data Protection Regulations (UK GDPR), Data Protection Act 2018 and the Protection of Electronic Communications Act 2003, when you use our services.

This privacy notice tells you what to expect us to do with your personal information when you make contact with us or join the union.

This notice is layered so you can select each of our service areas to see how we use your personal data.

 

GENERAL INFORMATION

Data Controller

Prospect is the data controller for the purposes of your personal data. This means that we determine the purpose and means of the processing of your personal data when you become a member, contact us, or access our website.

Contact Details:

You can contact us by phone, email, and post.

Postal Address:

Prospect
100 Rochester Row
London
SW1P 1JP

Email: [email protected]
Telephone: 0300 600 1878

 

Data Protection Officer:

The Data Protection Compliance Officer is Tracey Hunt. 

If you have concerns or questions or a complaint about how your personal information is being handled, you can contact us:

Email:  [email protected]

Telephone:  0300 600 1878. 

Letters can be sent to our postal address and should be marked ‘Data Protection Compliance Officer’.

 

  1. Key Terms

For information the following data protection definitions apply.

 

Personal Data: means any information relating to an identifiable natural living person (data subject); an identifiable natural person is one who can be identified, directly or indirectly by the information.  This could be your name and contact details but can also include other things that when put together can also identify you such as documents, emails, photographs, audio recordings.

 

Special Category Data: Some information might be classed as ‘special category’, which because of its sensitivity needs more protection.  The types of data that falls under this category are:

 

Trade union membership

Religious or philosophical beliefs Political opinions

Genetic data

biometric data

 

Sexual orientation

Sex life

Racial or ethnic origin

Health data

 

 

 

Criminal Data:  Separate rules apply to data covering criminal allegations, proceedings, or convictions.

 

Processing: means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

 

Controller: means the natural or legal person, public authority, agency or other body which alone or jointly with others, determines the purposes and means of the processing of personal data.

 

Processor: a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.

 

Third Party: means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

 

Profiling: Any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

 

Consent: any freely given, specific, informed and unambiguous indication of the Data Subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

 

Your Right to be Informed

This privacy notice for each service explains:

  • How do we collect your personal data.
  • What information we collect about you and why.
  • What is our purpose and lawful basis for processing your personal data.
  • Who might we share your personal data with.
  • If we transfer data outside the UK.
  • How long will we retain your personal data.
  • Your rights in relation to your personal data.

 

Changes to this privacy notice

From time to time we may update this policy or add new notices.  We encourage you to check our policy regularly if you would like to know about any updates.

This privacy policy was updated on: 9 April 2025

 

YOUR RIGHTS

Individuals have a number of rights over how their data is processed and can exercise these rights at any point by contacting us at [email protected] or contacting us on 0300 600 1878

Right of access – you have the right to obtain confirmation that your personal data is being processed, and you have the right to access and receive a copy of your personal data. [This right always applies. You can find more information on the ICO website: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/right-of-access/

Right of rectification – you have the right to ask us to correct data that we hold about you that is inaccurate or incomplete. This right always applies. You can find more information on the ICO website:https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/right-to-rectification/

Right to object – you can object to the processing of your personal data at any time where it is being processed based on our legitimate interests. You can find more information on the ICO website: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/right-to-object/

Right to erasure –you can ask for personal information we hold about you to be erased from our records in certain circumstances.  You can find more information on the ICO website: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/right-to-erasure/

Restriction of processing –you can ask us to restrict the processing of your information in certain circumstances. You can find more information on the ICO website: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/right-to-restrict-processing/

Right to portability –You have the right to ask us to transfer the information you gave us to another organisation or give it to you. The right only applies if we are processing information based on your consent or under a contract and the processing is automated. You can find more information on the ICO website: https://ico.org.uk/for-organisations/uk-gdpr-guidance-and-resources/individual-rights/individual-rights/right-to-data-portability/

Right to complain to the Supervisory Authority - For independent advice about data protection or if you wish to make a complaint about how your personal data has been used you can contact the Information Commissioner’s Office (ICO) at:

 

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Tel: 0303 123 1113 or 01625 545 745

Alternatively, visit the Information Commissioners’ Office website  or email [email protected]

For members resident in the following countries Guernsey, Isle Man and Jersey you should contact your national authorities as listed below.

 

Guernsey

The Office of the Data Protection Authority

Block A

Lefebvre Court

Lefebvre Street

St Peter Port

Guernsey

GY1 2JP                          

email: [email protected]

Telephone: +44 (0) 1481 742074

Website: https://www.odpa.gg/contact/

 

Jersey

Jersey Office of the Information Commissioner

2nd Floor

5 Castle Street

St Helier

Jersey

JE2 3BT

Email: [email protected]

Telephone: +44 (0) 1534 716530

Website: https://jerseyoic.org

 

Isle of Man

Information Commissioner

First Floor, Prospect House

Prospect Hill

Douglas

Isle of Man

IM1 1ET

Email: [email protected]

Telephone: +44 1624 693 260

Website: https://www.inforights.im/contact-us/

 

How we obtain your personal data.

Information you give us

In order to engage with non-member or to provide a service to you as a member we will collect information directly from you when you visit our websites www.prospect.org.uk and www.bectu.org.uk, when you contact us in writing, speak to us on the phone, by email or any other type of electronic communication, or talk to us face to face.

Information we collect from third parties

In some circumstances we may collect information from third parties, including: your employer, branch reps, training providers, lawyers.

Why do we need this information?

We may need to use your personal data for the following reasons:

  • To meet our obligations as set out in the union rule book.
  • To deliver and manage services to members.
  • To provide advice and assistance to members.
  • To provide legal assistance when appropriate.
  • To conduct elections and ballots.
  • To provide training opportunities for members and non-members.
  • To communicate with members including providing information about campaigns, benefits, and services.
  • To manage our website, and social media platforms.
  • To manage staff who deliver those services.
  • To manage our statutory obligations
  • To manage the finances of the union
  • To promote and deliver equality and diversity.
  • To investigate complaints about staff and members.
  • To take disciplinary proceedings when necessary.
  • To prevent and detect crime and fraud.
  • To provide assistance in case of a medical emergency.

 

How do we get information

  • Personal information we process is provided directly when you:
  • Join the union as a member.
  • Request advice and assistance from the union up to and including legal assistance
  • Attend a Sector/branch/committee meetings.
  • Attend a union conference
  • Join a union Network.
  • Attend a training course.
  • Attend an event or wish to attend an event.
  • Sign up to receive emails about the work of the union
  • Sign up to receive direct marketing emails
  • Make a complaint about union services, members or staff
  • Are subject to disciplinary proceedings as a member
  • Contact us representing your organisation.
  • Contact us about joining the union
  • Visit our website and consent to use our cookies.

 

We process information when it is provided indirectly:

  • Your information is contained in documents/communications provided by members or employers during a workplace grievance/disciplinary/dismissal/ redundancy process.
  • Information is provided by employers during employment related negotiations and procedures.
  • Information is provided by other public bodies and organisations.
  • Where you have made contact information available on your website and we use this to contact you or your organisation in our role as a trade union.
  • A complainant refers to you in their complaint correspondence.

 

Data Sharing

We do not share any personal data with third parties for the purposes of direct marketing.

We will have data processing contracts in place when we use third parties for data processing. This means they cannot do anything with your personal data unless they are instructed to do so by us.

We use a range of organisations to deliver our services, and we may share your personal data.  Where we do so we have agreements in place to make sure that they comply with data protection law.

In some circumstances we are legally obliged to share information, for example when involved in statutory recognition proceedings. We might also share information with regulatory bodies if required to do so by law.

When it is necessary to transfer your personal information outside the UK this will only be done in line with data protection regulations.

For further information on our specific services please see the following.

 

A-Z OF OUR PRIVACY NOTICES

Administration

Benevolent Fund

Equality Monitoring

Death Benefit

Asbestos Registers

Silica Registers

Standing Orders Disciplinary Procedures

Political Fund

National Executive Committee

Union Trustees

 

Membership

Union Membership Records

Union Representatives

MCC Help Desk

BECTU Extra PLI

Sexual Harassment Support Service

Radiation Compensation Scheme

 

BECTU

UK Press Card Authority Scheme

Script Registration Service

Monies Owed

Stagehands Logbook Scheme

JIGS SFX grading scheme

JIGS Riggers grading scheme

Intimacy Coordinator Registry

Hair & Makeup Trainee Passport Scheme

BECTU Archives

 

Communications

National Conference

Email Communications

Surveys

Webinar

Website

 

Industrial

Non-members

Representation

Industrial Action Ballots

 

Legal

Corporate Legal Advice

Employment Law Casework

Personal Injury Casework

Service complaints procedure

 

Education

Alfie Squires Bursary

Mentoring Programme

Safety Passport Training Programme

Union Rep training

Vocational training

Cult Cymru

BECTU Vision

 

Facilities

CCTV